Event hall or tent rental contract template

Event Hall or Tent Rental Contract

Contract no.: Contract number

Date: Contract date

Place: City of signing

Parties

First Party (Landlord): First party name, CR / ID no. First party CR, national address: First party address, e-mail: First party e-mail, mobile: First party mobile, represented by First party signatory as First party signatory title.

Second Party (Tenant): Second party name, national ID / iqama no. Second party ID, national address: Second party address, e-mail: Second party e-mail, mobile: Second party mobile.

Article 1: Recitals and definitions

1.1 Whereas the Landlord owns or runs the hall or tent below, and the Tenant wishes to book it for its occasion, the parties agree as follows.

1.2 The recitals and schedules form an integral part of this Contract and are read with it. In a conflict, this Contract prevails, then the schedules in numerical order.

1.3 "Business Day" means any day other than Friday, Saturday and an official holiday in the Kingdom of Saudi Arabia. "Laws" means the laws and regulations in force in the Kingdom.

1.4 The Landlord shall show any licence the venue needs on request: Licence no..

1.5 Each party confirms that it has legal capacity to contract, that its signatory is authorised, and that entering into this Contract breaches no other obligation binding on it.

Article 2: Venue and booking

2.1 Venue: Venue name and location; maximum capacity: Maximum capacity people; facilities: Venue facilities.

2.2 Check-in: Check-in date and time. Check-out: Check-out date and time. Late departure is charged at: Late charge.

2.3 Occasion: Occasion type. Guests: Guests. Hospitality, stage and sound: Hall services.

2.4 Men's and women's areas are kept separate where needed, and no photography in the women's area without consent.

Article 3: Price, deposit and security

| Item | Amount | When due |

| --- | --- | --- |

| Booking deposit | Booking deposit | On signature |

| Balance | Balance | Before check-in |

| Refundable security | Deposit | At check-in |

3.1 Total price: SAR Total contract value (in words: Value in words). The Landlord issues a receipt or invoice for each sum.

3.2 The security is returned within Deposit return time days after check-out, less any damage proved by a report and photos.

Article 4: Cancellation and changes

4.1 If the Tenant cancels more than Cancellation notice days ahead, the deposit is refunded in full; later, the Landlord keeps it as compensation unless the venue is re-let for that date.

4.2 If the venue cannot be handed over for a reason on the Landlord's side, or is unfit, the Landlord returns everything within 3 days and compensates proved direct loss.

4.3 A postponement is by written agreement for an available date. In official restrictions or dangerous weather, the booking is postponed or the money returned.

Article 5: Tenant's duties and venue rules

• serve food from a licensed caterer if the Contract does not cover it, bring in no harmful equipment, and observe the official closing times.

• not exceed the capacity, forbid anything against the Laws and public decency, and respect quiet and the neighbours' rights.

• supervise children and any pools or games, the Landlord not being liable for what results from guests' negligence.

• pay for damage and loss at their value or actual repair cost, and leave the place clean.

Article 6: The Landlord's duties

6.1 Hand over the venue clean and fit, with what is listed, with working air-conditioning, power and water, safety equipment, fire extinguishers and emergency exits.

6.2 Not enter during the booking except in an emergency or with consent, respect privacy, and place cameras only in visible announced areas outside private spaces.

6.3 Fix any fault within Fault repair time hours, or the price drops in line with the lost use.

Article 7: Safety and emergencies

7.1 On arrival the Tenant is shown the emergency exits, extinguishers, power breaker and gas valve, and tells its guests about them. Blocking exits, makeshift wiring and leaving children near a pool or hazard are forbidden.

7.2 For fire, injury or a dangerous fault, call Civil Defence (998) or an ambulance (997) at once, then the Landlord: Emergency mobile. The parties cooperate with the authorities and write a report of what happened.

7.3 Check-in and check-out are by a report and photos signed by the parties or their representatives. If no comment is recorded within an hour of arrival, the venue counts as received in apparently sound condition, without affecting hidden defects.

Article 8: Liability and compensation

8.1 Each party answers for direct loss it causes the other or a third party through its fault, or that of its people or anyone it allows to use the subject of this Contract. The injured party gives notice within Damage notice days of learning of it.

8.2 Neither party answers for loss of profit or indirect loss, and its liability does not exceed the total value of this Contract for its term, except for deceit, gross error or a harmful act.

8.3 No limit or exclusion of liability in this Contract applies to deceit, gross error or loss from a harmful act, under the Civil Transactions Law, and none affects statutory rights that cannot be waived, including consumer rights.

Article 9: Representations and warranties

9.1 The Landlord and the Tenant each confirm the following at signing, and shall tell the other at once if any of it changes:

• the details and documents it has provided are true and complete on everything affecting the other's decision, and it has hidden nothing it knows to be material.

• no claim, seizure, disposal ban, bankruptcy or legal bar prevents performance of this Contract.

• the source of funds and purpose of contracting are lawful, and this Contract is no cover for any prohibited dealing.

• it holds the licences, approvals and legal capacity needed to sign and perform this Contract, and will keep them valid throughout.

9.2 An untrue material statement is a breach of this Contract, subject to its terms and the Civil Transactions Law; deliberately misleading information is deceit that allows annulment and compensation to be sought.

Article 10: Documents, correspondence and proof

10.1 Each party keeps a copy of this Contract, its schedules, payment receipts and handover reports for at least 5 years after it ends, or any longer statutory period.

10.2 Correspondence through the e-mail or mobile at the head of this Contract, and approved government platforms, is proof where it can be attributed to its sender, under the Electronic Transactions Law and the Evidence Law. Nothing said orally changes this Contract.

10.3 The party receiving money gives a receipt for each sum, stating what it covers. No payment is a final release unless that is stated in writing.

Article 11: Personal data protection

11.1 The parties shall comply with the Personal Data Protection Law and its regulations in respect of the personal data they exchange for the purpose of this Contract. Neither party shall use it for any other purpose or disclose it except with the data subject's consent or as the law requires.

Article 12: Force majeure and exceptional circumstances

12.1 A party is not liable for delay or failure caused by an event beyond its control that was unforeseeable and unavoidable, provided it notifies the other within 7 days and makes reasonable efforts to limit the effect. Force majeure does not excuse paying what fell due before it occurred.

12.2 Affected obligations are suspended for the duration. If the event lasts more than 60 days, either party may terminate by written notice, with payment for work actually performed.

12.3 If unforeseeable general exceptional circumstances make performance so onerous as to threaten a heavy loss, the affected party may request renegotiation without delay while continuing to perform, as provided by the Civil Transactions Law.

Article 13: General provisions

13.1 Notices are in writing and sent to the addresses at the head of this Contract; the registered e-mail is valid, and a notice counts as received on the next Business Day. Each party shall report any change of address.

13.2 Neither party may assign this Contract or subcontract without the other's prior written approval, and it remains responsible for its subcontractors.

13.3 Delay in using a right does not waive it, and this Contract changes only by a signed written annex. If a provision is void the rest stays in force, unless that provision was the reason for contracting.

13.4 The parties shall comply with the rules against bribery, corruption and money laundering. Neither is the agent, partner or employer of the other, and each bears the obligations of its own staff.

13.5 This Contract may be signed electronically under the Electronic Transactions Law, and electronic signatures and records have their legal force. It is made in two copies, one for each party.

Article 14: Governing law and disputes

14.1 This Contract is governed by the laws of the Kingdom of Saudi Arabia, including the Civil Transactions Law, and in a manner consistent with Islamic Sharia.

14.2 The parties shall try to settle any dispute amicably through their representatives within 30 days of notice, and may then use conciliation through the Taradhi platform.

14.3 If it remains unresolved, it shall be decided by: Forum: the competent courts in the city of ... / arbitration under the rules of the Saudi Center for Commercial Arbitration, seated in .... The parties shall keep performing whatever the dispute does not affect.

14.4 Where made in Arabic and English, the Arabic text prevails in any difference.

Schedules

• Schedule 1: the venue's rules, contents and condition.

Signatures

The parties sign this Contract after reading and accepting all of its terms.

| First Party (Landlord) | Second Party (Tenant) |

| --- | --- |

| Name: First party signatory | Name: Second party name |

| Signature: First party signature | Signature: Second party signature |

| Date: Signing date | Date: Signing date |