Volunteer agreement template

Volunteer Agreement

Contract no.: Contract number

Date: Contract date

Place: City of signing

Parties

First Party (Organisation): First party name, CR / ID no. First party CR, national address: First party address, e-mail: First party e-mail, mobile: First party mobile, represented by First party signatory as First party signatory title.

Second Party (Volunteer): Second party name, national ID / iqama no. Second party ID, national address: Second party address, e-mail: Second party e-mail, mobile: Second party mobile.

Article 1: Recitals and definitions

1.1 Whereas the Organisation runs activities for public benefit, and the Volunteer wishes to take part without pay, the parties agree as follows. A Volunteer under eighteen signs together with their guardian.

1.2 The recitals and schedules form an integral part of this Contract and are read with it. In a conflict, this Contract prevails, then the schedules in numerical order.

1.3 "Business Day" means any day other than Friday, Saturday and an official holiday in the Kingdom of Saudi Arabia. "Laws" means the laws and regulations in force in the Kingdom.

1.4 Each party confirms that it has legal capacity to contract, that its signatory is authorised, and that entering into this Contract breaches no other obligation binding on it.

Article 2: Subject

2.1 The Volunteer shall take part in: Volunteer opportunity, registered on the National Volunteering Platform where applicable, opportunity no.: Opportunity no..

2.2 The Volunteer is not a worker and earns no wage. Agreed travel or meal expenses are reimbursed: Volunteer expenses.

Article 3: Term and times

3.1 This Agreement starts on Start date and ends on End date, for Hours or days.

3.2 Either party may end it on 7 days' notice.

Article 4: Duties of the Second Party

4.1 Take part honestly as instructed, represent the Organisation respectfully, and accept nothing from beneficiaries.

Article 5: Duties of the First Party

5.1 Explain duties and risks and give the training needed, record hours, and issue a volunteering certificate.

Article 6: Protecting beneficiaries

6.1 The Volunteer deals with children, people with disabilities or the elderly only under supervision, and publishes no photos or data of them.

Article 7: Supervision and assessment

7.1 The First Party appoints a supervisor to follow the Second Party, set its duties and times in writing, meet it every Follow-up frequency, and give constructive feedback. Assessment criteria are stated in advance: Assessment criteria.

7.2 Attendance and hours are logged; the Second Party may see its record and ask for it to be corrected. A certificate shall not misstate the facts, nor be refused without a documented reason.

7.3 The Second Party is not used to replace a permanent job in a way that evades the Labour Law, nor given dangerous work without training and supervision. It bears no cost of the role unless agreed in writing, and recovers what it pays against a receipt.

Article 8: Conduct and the host's rules

8.1 The Second Party follows the rules on conduct, security and corporate identity, and does not speak for, sign for or publish about the First Party without written consent. It uses devices and systems only within the role.

8.2 On a breach of conduct, the Second Party is heard and steps are progressive: oral warning, written warning, then ending, except serious cases concerning safety, honesty or the protection of others.

8.3 At the end the Second Party returns all cards, tools and information given to it, its access is cancelled, and it gets proof of the period it took part.

Article 9: Representations and warranties

9.1 The Organisation and the Volunteer each confirm the following at signing, and shall tell the other at once if any of it changes:

• the details and documents it has provided are true and complete on everything affecting the other's decision, and it has hidden nothing it knows to be material.

• no legal bar prevents performance of this Contract, and its purpose is lawful.

• it holds the licences and legal documents its role requires, and will keep them valid throughout.

9.2 An untrue material statement is a breach of this Contract, subject to its terms and the Civil Transactions Law; deliberately misleading information is deceit that allows annulment and compensation to be sought.

Article 10: Breach and its effects

10.1 A breach notice is in writing, states the obligation breached, what is needed to cure it and a reasonable time of at least 15 days, unless this Contract sets another period. No notice is needed if cure is impossible or the party at fault has said it will not perform.

10.2 Each party may withhold its corresponding obligation that has fallen due if the other has not performed its own, unless that would run against good faith or the failure is minor, under the Civil Transactions Law.

10.3 The injured party shall make reasonable efforts to limit its loss and is not compensated for what it could have avoided. Compensation follows proved loss. Nothing is charged as compensation or increase merely for lateness in paying a sum of money, and the actual costs awarded by the competent authority may be claimed.

10.4 On termination the parties are restored as far as possible, each answering for what it actually benefited from. This Contract does not affect statutory limitation periods or the terms that survive its end by their nature.

Article 11: Documents, correspondence and proof

11.1 Each party keeps a copy of this Contract, its schedules, payment receipts and handover reports for at least 5 years after it ends, or any longer statutory period.

11.2 Correspondence through the e-mail or mobile at the head of this Contract, and approved government platforms, is proof where it can be attributed to its sender, under the Electronic Transactions Law and the Evidence Law. Nothing said orally changes this Contract.

11.3 The party receiving money gives a receipt for each sum, stating what it covers. No payment is a final release unless that is stated in writing.

Article 12: Confidentiality

12.1 Each party shall keep the other's non-public information confidential, use it only to perform this Contract, and disclose it only to staff and advisers who need it and are bound by confidentiality.

12.2 This excludes information that is public through no fault of the recipient, or that a competent authority lawfully requires, provided the other party is told where possible. The duty lasts 3 years after the Contract ends, and information is returned or destroyed on request.

Article 13: Personal data protection

13.1 The parties shall comply with the Personal Data Protection Law and its regulations. Where the Volunteer processes personal data for the Organisation, it acts as processor and processes it only on the Organisation's written instructions and for the purpose of this Contract.

13.2 The Volunteer shall apply suitable security and technical measures, limit access to those who need it, and use a sub-processor only with the Organisation's prior written approval and on equivalent terms.

13.3 The Volunteer shall notify the Organisation of any leak or unauthorised access without delay and within 24 hours of becoming aware, with the information the Organisation needs to report to the competent authority within the statutory 72 hours.

13.4 Data leaves the Kingdom only in line with the statutory controls. When the Contract ends, data is returned or securely deleted within 30 days unless a law requires it to be kept.

Article 14: Safety and responsibility

14.1 The First Party shall provide a safe environment, suitable guidance, and accident insurance where required or possible: Accident insurance. Each party bears what results from its own fault.

14.2 The Second Party has the right to dignity and to an environment free from harassment and abuse, and may report any breach without being harmed.

Article 15: Force majeure and exceptional circumstances

15.1 A party is not liable for delay or failure caused by an event beyond its control that was unforeseeable and unavoidable, provided it notifies the other within 7 days and makes reasonable efforts to limit the effect. Force majeure does not excuse paying what fell due before it occurred.

15.2 Affected obligations are suspended for the duration. If the event lasts more than 60 days, either party may terminate by written notice, with payment for work actually performed.

15.3 If unforeseeable general exceptional circumstances make performance so onerous as to threaten a heavy loss, the affected party may request renegotiation without delay while continuing to perform, as provided by the Civil Transactions Law.

Article 16: General provisions

16.1 Notices are in writing and sent to the addresses at the head of this Contract; the registered e-mail is valid, and a notice counts as received on the next Business Day. Each party shall report any change of address.

16.2 Neither party may assign this Contract or subcontract without the other's prior written approval, and it remains responsible for its subcontractors.

16.3 Delay in using a right does not waive it, and this Contract changes only by a signed written annex. If a provision is void the rest stays in force, unless that provision was the reason for contracting.

16.4 The parties shall comply with the rules against bribery, corruption and money laundering. Neither is the agent, partner or employer of the other, and each bears the obligations of its own staff.

16.5 This Contract may be signed electronically under the Electronic Transactions Law, and electronic signatures and records have their legal force. It is made in two copies, one for each party.

Article 17: Governing law and disputes

17.1 This Contract is governed by the laws of the Kingdom of Saudi Arabia, including the Civil Transactions Law, and in a manner consistent with Islamic Sharia.

17.2 The parties shall try to settle any dispute amicably through their representatives within 30 days of notice, and may then use conciliation through the Taradhi platform.

17.3 If it remains unresolved, it shall be decided by: Forum: the competent courts in the city of ... / arbitration under the rules of the Saudi Center for Commercial Arbitration, seated in .... The parties shall keep performing whatever the dispute does not affect.

17.4 Where made in Arabic and English, the Arabic text prevails in any difference.

Schedules

• Schedule 1: the work or training plan and the role's duties.

Signatures

The parties sign this Contract after reading and accepting all of its terms.

| First Party (Organisation) | Second Party (Volunteer) |

| --- | --- |

| Name: First party signatory | Name: Second party name |

| Signature: First party signature | Signature: Second party signature |

| Date: Signing date | Date: Signing date |