Car rental contract template (US)

Car Rental Agreement

This Car Rental Agreement is made on Agreement Date between Owner or Rental Company Name, at Owner Address ("Owner"), and Renter Name, at Renter Address ("Renter").

1. Vehicle

Year, make and model: Year, Make and Model

VIN: Vehicle Identification Number

License plate and state: License Plate and State

Odometer at pickup: Starting Mileage

Fuel at pickup: Starting Fuel Level

Existing damage noted at pickup: Existing Damage

2. Rental Period

Pickup: Pickup Date and Time at Pickup Location

Return: Return Date and Time at Return Location

A late return of more than Grace Minutes minutes is charged at $Late Rate per Late Period.

3. Charges

• Rental rate: $Rental Rate per Rate Period

• Included miles: Included Miles, then $Extra Mile Charge per mile

• Fuel: if not returned at the starting level, $Fuel Charge per gallon

• Other charges: Other Charges

• Taxes and fees required by law

• Security deposit: $Security Deposit, refundable within Deposit Return Days days after return, less amounts owed

4. Authorized Drivers

Only Renter and these drivers may drive the Vehicle: Additional Drivers. Each driver must be at least Minimum Age years old and hold a valid driver's license. Renter's license: Renter License Number and State, expires License Expiration Date.

5. Use of the Vehicle

The Vehicle may not be used:

• by anyone under the influence of alcohol or drugs;

• for any illegal purpose, to carry people or goods for hire, or to tow or push anything;

• in races, off paved roads, or outside Permitted Area without Owner's written consent;

• while smoking or vaping, or to carry pets, unless Owner agrees: Pet and Smoking Terms.

6. Insurance

Insurance arrangement (keep one, delete the other): (a) Owner provides liability coverage at the minimum limits required by the state where the Vehicle is registered; or (b) Renter's own auto insurance is primary. Option chosen: Insurance Option: a or b. Renter's insurer and policy number: Renter Insurance Company and Policy Number. Optional damage waiver: Damage Waiver Accepted or Declined, and Price. A damage waiver is not insurance; it is offered as permitted by state law.

7. Damage, Loss and Accidents

Renter is responsible for damage to or loss of the Vehicle during the rental, except normal wear and tear, up to its fair market value, and only as far as state law allows a rental company to charge. Renter must report any accident or theft to the police and to Owner at once, and must not admit fault for Owner. Renter will cooperate with any claim.

8. Tolls, Tickets and Towing

Renter is responsible for tolls, parking tickets, traffic citations and towing or impound charges during the rental, plus an administrative fee of $Administrative Fee per item, where the law allows.

9. Breakdown

Renter will report a mechanical problem to Owner at Owner Emergency Phone and will not have repairs made over $Repair Limit without approval. Owner will repay approved repairs on receipt of an itemized bill. Roadside assistance: Roadside Assistance Details.

10. Return and Inspection

Renter will return the Vehicle on time, with all keys and equipment, clean inside beyond normal use. Owner will inspect the Vehicle on return, in Renter's presence when possible, and will give Renter written notice and photos of any damage claimed.

11. Repossession

Owner may recover the Vehicle without notice if it is not returned within Overdue Hours hours of the return time, or is used in breach of this Agreement, and may report it to police as the law allows.

12. Limitation of Liability

Owner is not responsible for property left in the Vehicle. Nothing in this Agreement limits Owner's liability for its own negligence where the law does not allow that limit.

General Terms

Governing law. This Agreement is governed by the laws of the State of Governing State, without regard to its conflict of laws rules. Any lawsuit will be brought in the state or federal courts located in Venue County and State.

Entire agreement. This Agreement is the parties' complete agreement on its subject and replaces all earlier discussions. It may be changed only in a writing signed by both parties.

Severability. If a court finds any part of this Agreement unenforceable, that part will be enforced to the extent the law allows, and the rest stays in effect.

Assignment. Neither party may assign this Agreement without the other's written consent, except to a successor to its whole business.

Notices. Notices must be in writing and sent to the addresses above by personal delivery, certified mail or a nationally recognized courier.

Counterparts and e-signatures. This Agreement may be signed in counterparts and by electronic signature, which has the same effect as an original.

| Owner | Renter |

| --- | --- |

| Signature: Owner Signature | Signature: Renter Signature |

| Name: Owner Printed Name | Name: Renter Printed Name |

| Date: Owner Signing Date | Date: Renter Signing Date |