Catering contract template (US)

Catering Services Agreement

This Catering Services Agreement is made on Agreement Date between Client Name, at Client Address ("Client"), and Caterer Name, a Caterer Entity Type and State, at Caterer Address ("Caterer").

1. Event

Event: Event Name or Type

Date: Event Date

Venue: Venue Name and Address

Service hours: Service Start Time to Service End Time

Guaranteed guest count: Guest Count

2. Services

Caterer will provide the food, beverages and services described in the menu and service plan attached as Exhibit A, including: Service Style, such as Buffet, Plated or Stations, Staff Count and Roles, Rentals Included, such as Tables, Linens, Dishware, and setup and cleanup of the catering area.

3. Final Count

Client will give the final guest count by Final Count Deadline. Client will be charged for the final count or the actual number served, whichever is higher. Caterer will try to serve up to Overage Percent% more guests than the final count, at the per-person price.

4. Price and Payment

| Item | Amount |

| --- | --- |

| Food and beverage, $Per Person Price per person | $Food Total |

| Staff and service charges | $Service Charges |

| Rentals | $Rental Charges |

| Sales tax | $Sales Tax |

| Total estimate | $Total Estimate |

Client will pay a deposit of $Deposit Amount on signing to reserve the date, and the balance by Balance Due Date. A service charge is not a gratuity unless stated, and any gratuity is at Client's discretion: Gratuity Terms.

5. Alcohol

Alcohol arrangement (keep one, delete the others): (a) no alcohol will be served; (b) Caterer will serve alcohol under its liquor license and liquor liability insurance; or (c) Client will supply alcohol, and Caterer's licensed bartenders will serve it. Option chosen: Alcohol Option: a, b or c. Alcohol will be served only to guests of legal drinking age, and Caterer's staff may refuse service to any guest who appears intoxicated or cannot show valid ID.

6. Food Safety and Allergies

Caterer holds the food service permits required where it prepares and serves food, and will handle food in line with health codes. Client will tell Caterer of guest allergies and dietary needs by Allergy Notice Deadline. Caterer will label major allergens but cannot guarantee that any food is free of allergens. For food safety, leftover food will or will not be left with Client.

7. Venue

Client will make sure the venue allows outside catering and gives Caterer access from Access Time, with Kitchen, Power and Water Requirements. Any venue fees are Client's responsibility unless stated otherwise.

8. Changes and Cancellation

Menu changes must be made in writing by Change Deadline and may change the price. If Client cancels:

• more than First Cancellation Days days before the event: First Cancellation Refund;

• between First Cancellation Days and Second Cancellation Days days before: Second Cancellation Refund;

• less than Second Cancellation Days days before: Late Cancellation Terms.

If Caterer cancels for a reason other than force majeure, it will refund all payments.

9. Damage and Liability

Client is responsible for loss of or damage to Caterer's rental items caused by guests, other than normal use. Caterer will carry commercial general liability insurance of at least $Liability Coverage per occurrence, and will add the venue as additional insured if required. Each party is responsible for its own negligence.

10. Force Majeure

Neither party is liable for failure to perform because of events beyond its reasonable control, such as severe weather, natural disaster, government order or utility failure. In that case, the parties will try to reschedule, and if they cannot, Caterer will refund payments less costs it actually incurred and cannot recover.

General Terms

Governing law. This Agreement is governed by the laws of the State of Governing State, without regard to its conflict of laws rules. Any lawsuit will be brought in the state or federal courts located in Venue County and State.

Entire agreement. This Agreement is the parties' complete agreement on its subject and replaces all earlier discussions. It may be changed only in a writing signed by both parties.

Severability. If a court finds any part of this Agreement unenforceable, that part will be enforced to the extent the law allows, and the rest stays in effect.

Assignment. Neither party may assign this Agreement without the other's written consent, except to a successor to its whole business.

Notices. Notices must be in writing and sent to the addresses above by personal delivery, certified mail or a nationally recognized courier.

Counterparts and e-signatures. This Agreement may be signed in counterparts and by electronic signature, which has the same effect as an original.

| Client | Caterer |

| --- | --- |

| Signature: Client Signature | Signature: Caterer Signature |

| Name: Client Printed Name | Name: Caterer Printed Name |

| Date: Client Signing Date | Date: Caterer Signing Date |