Event management contract template (US)

Event Services Agreement

This Agreement is made on Effective Date between Provider Name, a Provider Entity Type and State, at Provider Address ("Provider"), and Client Name, at Client Address ("Client").

1. The Event

Provider will supply Description of Services for Event Name or Type on Event Date, from Start Time to End Time, at Venue Name and Address, for about Number of Guests guests.

2. Fee and Payment

The total fee is $Total Fee. Client will pay a deposit of $Deposit Amount on signing and the rest by Balance Due Date. Changes to the guest count must be made by Final Count Date, and any added cost will be confirmed in writing.

3. Client's Responsibilities

Client will give Provider access to the venue from Setup Time, and will obtain any venue approval, permits and liquor license the event needs, unless listed here as Provider's job: Permits Handled by Provider or None.

4. Cancellation

If Client cancels, the deposit is kept and these amounts are also due, as a reasonable estimate of Provider's loss:

| Notice Before the Event | Further Amount Due |

| --- | --- |

| More than First Notice Days days | First Cancellation Charge |

| Second Notice Days to First Notice Days days | Second Cancellation Charge |

| Less than Second Notice Days days | Third Cancellation Charge |

If Provider cancels, Provider will refund all payments received.

5. Events Outside a Party's Control

Neither party is responsible for failure caused by severe weather, government order, venue closure or a similar event outside its reasonable control. The parties will try to agree on a new date within Reschedule Days days. If no date works, Provider will refund payments, less costs it reasonably spent and cannot recover.

6. Insurance and Safety

Provider will carry commercial general liability insurance of at least $Insurance Amount per occurrence. Client is responsible for the conduct of its guests and for damage they cause. Provider may stop work if conditions become unsafe.

7. Photos

Provider may use photos of its work in its marketing: Marketing Use Yes or No.

8. Independent Contractor

Provider is an independent contractor, controls how the work is done, and is responsible for its own staff, taxes and insurance. Nothing here creates employment, partnership or agency.

9. Liability

NEITHER PARTY IS LIABLE FOR INDIRECT OR CONSEQUENTIAL DAMAGES OR LOST PROFITS, AND EACH PARTY'S TOTAL LIABILITY IS LIMITED TO THE FEES PAID OR OWED IN THE Liability Cap Months MONTHS BEFORE THE CLAIM, except for payment owed, indemnity for third-party claims, breach of confidentiality, or fraud or willful misconduct.

General Terms

Governing law. This Agreement is governed by the laws of the State of Governing State, without regard to its conflict of laws rules. Any lawsuit will be brought in the state or federal courts located in Venue County and State.

Entire agreement. This Agreement is the parties' complete agreement on its subject and replaces all earlier discussions. It may be changed only in a writing signed by both parties.

Severability. If a court finds any part of this Agreement unenforceable, that part will be enforced to the extent the law allows, and the rest stays in effect.

Notices. Notices must be in writing and sent to the addresses above by personal delivery, certified mail or a nationally recognized courier.

Counterparts and e-signatures. This Agreement may be signed in counterparts and by electronic signature, which has the same effect as an original.

| Provider | Client |

| --- | --- |

| Signature: Provider Signature | Signature: Client Signature |

| Name: Provider Printed Name | Name: Client Printed Name |

| Date: Provider Signing Date | Date: Client Signing Date |