Event hall or tent rental contract template (US)

Event Venue Rental Agreement

This Agreement is made on Agreement Date between Venue Owner Name, at Venue Owner Address ("Venue"), and Renter Name, at Renter Address ("Renter").

1. Event and Space

Venue name and address: Venue Name and Address

Space rented: Rooms or Areas Rented

Event: Event Type

Event date: Event Date

Access for setup: Setup Start Time

Event hours: Event Start Time to Event End Time

Everything removed by: Breakdown End Time

Maximum guests: Maximum Guests, not more than the fire code occupancy limit

2. Included Items

Included Items, such as Tables, Chairs, Linens, Sound System, Parking and Staff

3. Fees

Rental fee: $Rental Fee

Additional charges: Additional Charges, such as Cleaning, Security or Overtime at $___ per Hour

Security deposit: $Security Deposit

Payment schedule: $Booking Payment on signing to reserve the date, and the balance by Balance Due Date.

The security deposit will be returned within Deposit Return Days days after the event, less the cost of damage beyond normal use, extra cleaning, or overtime, with an itemized statement.

4. Cancellation

If Renter cancels in writing:

• more than First Cancellation Days days before the event: First Cancellation Refund;

• First Cancellation Days days or fewer before the event: Late Cancellation Terms.

If Venue cannot host the event for any reason, it will refund all payments.

5. Vendors and Food

Outside vendors Are or Are Not allowed, and must Vendor Requirements, such as Provide Proof of Insurance. Catering by: Catering Arrangements. Alcohol may be served only by a licensed server or as the law allows, only to guests of legal drinking age. Renter will not allow intoxicated or underage guests to be served.

6. Rules

Renter will follow the Venue's rules, including: Venue Rules, such as No Open Flames, No Confetti, Noise Limits and Decorations. Renter is responsible for the conduct of its guests and vendors.

7. Insurance and Liability

Renter will obtain event liability insurance of at least $Event Insurance Coverage naming Venue as additional insured, and Liquor Liability Coverage, if Alcohol Is Served. Renter will pay for damage to the Venue caused by Renter, its guests or vendors. To the extent the law allows, Renter will indemnify Venue against claims arising from the event, except those caused by Venue's negligence or the condition of the premises.

8. Force Majeure

If the event cannot take place because of events beyond either party's control, such as severe weather, natural disaster or government order, the parties will try to reschedule within Reschedule Months months; if they cannot, Venue will refund payments less costs it actually incurred.

General Terms

Governing law. This Agreement is governed by the laws of the State of Governing State, without regard to its conflict of laws rules. Any lawsuit will be brought in the state or federal courts located in Venue County and State.

Entire agreement. This Agreement is the parties' complete agreement on its subject and replaces all earlier discussions. It may be changed only in a writing signed by both parties.

Severability. If a court finds any part of this Agreement unenforceable, that part will be enforced to the extent the law allows, and the rest stays in effect.

Assignment. Neither party may assign this Agreement without the other's written consent, except to a successor to its whole business.

Notices. Notices must be in writing and sent to the addresses above by personal delivery, certified mail or a nationally recognized courier.

Counterparts and e-signatures. This Agreement may be signed in counterparts and by electronic signature, which has the same effect as an original.

| Venue | Renter |

| --- | --- |

| Signature: Venue Signature | Signature: Renter Signature |

| Name: Venue Printed Name | Name: Renter Printed Name |

| Date: Venue Signing Date | Date: Renter Signing Date |