Human resources
Final warning template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Final Written Warning
Company Name
Date: Warning Date
Employee: Employee Name
Job title: Job Title
Department: Department
Manager: Manager Name
Purpose
This is a final written warning about Issue, such as Attendance, Work Performance or Conduct. It follows these earlier steps: Earlier Verbal or Written Warnings, with Dates.
What Happened
Specific Facts, Dates and Examples of the Problem
Policy or Standard Involved
Company Policy or Job Standard That Was Not Met
What Must Change
You are expected to make the following improvements, starting now:
• First Expectation
• Second Expectation
• Third Expectation
Company will support you with: Support Offered, such as Training, Check-Ins or Resources. We will review your progress on Review Date.
Consequences
If you do not meet these expectations, or if there is another violation of Company policy, further discipline may follow, up to and including termination of employment. Your employment remains at-will, unless the law of your work state or a written agreement provides otherwise, and this warning does not promise any further step before termination.
Your Comments
You may add your comments below or attach a written response, which will be kept with this warning in your personnel file.
Employee Comments
Acknowledgment
By signing, you confirm that you have received and read this warning. Your signature does not mean that you agree with it. Nothing in this warning limits your right to discuss your working conditions with coworkers or to report possible violations of law to a government agency.
Employee signature: Employee Signature
Date: Employee Signing Date
Manager signature: Manager Signature
Date: Manager Signing Date
Witness, if employee declines to sign: Witness Name and Signature