Finance & banking
Invoice dispute template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Invoice Dispute Letter
Your Name or Company
Your Address
Date: Letter Date
To: Vendor Name
Vendor Address
Attention: Billing Contact
Re: Dispute of Invoice No. Invoice Number, dated Invoice Date, for $Invoice Amount
Dear Billing Contact:
I am writing to dispute the invoice named above, under our account no. Account Number.
The Disputed Amount
| Item | Billed | Should Be | Reason |
| --- | --- | --- | --- |
| First Disputed Item | $First Billed Amount | $First Correct Amount | First Reason |
| Second Disputed Item | $Second Billed Amount | $Second Correct Amount | Second Reason |
The total disputed is $Total Disputed. I have attached copies of: Supporting Documents.
What I Am Asking
Please review this and send a corrected invoice or credit note by Response Date. I will pay the part that is not disputed, $Undisputed Amount, by Undisputed Payment Date.
Please do not apply late fees to the disputed amount or report it as overdue while it is under review. Any time limit in our agreement for disputing an invoice is met by this letter.
If this concerns a credit card charge, this letter does not replace a billing error notice under the Fair Credit Billing Act, which must go to the card issuer's billing inquiries address within 60 days of the first statement showing the error.
Please contact me at Contact Email or Phone. This letter does not waive any of my rights.
Sincerely,
Signature
Printed Name and Title