Official letters
Meeting request template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Meeting Request
Your Name
Your Title, Your Organization
Your Email or Phone
Date: Letter Date
To: Recipient Name, Recipient Title
Recipient Organization
Re: Request for a meeting about Meeting Topic
Dear Recipient Name:
I would like to request a meeting with you to discuss Meeting Topic.
Why the Meeting Matters to the Recipient, in One or Two Sentences
Proposed Details
• Length: about Meeting Length
• Format: In Person at a Given Place, Phone or Video Call
• Possible times: First Proposed Time, Second Proposed Time or Third Proposed Time, all Time Zone
• Attendees from our side: Attendees
Agenda
1. First Agenda Item
2. Second Agenda Item
3. Third Agenda Item
If none of these times work, I am happy to fit your schedule. Please reply to Reply Email or Phone.
Thank you for considering this request.
Sincerely,
Your Signature
Your Printed Name