Human resources
Overtime approval template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
Fill in this template- Written for US law, with your state left to fill in
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Preview — US standard
Overtime Approval
Company Name
Company Address
Date: Letter Date
To: Employee Name or Team, Department
This confirms that the following overtime is approved:
| Employee | Date | From | To | Hours |
| --- | --- | --- | --- | --- |
| First Employee Name | First Overtime Date | First Start Time | First End Time | First Hours |
| Second Employee Name | Second Overtime Date | Second Start Time | Second End Time | Second Hours |
Purpose: Purpose of the Overtime
Supervisor on duty: Supervisor on Duty
Please record all time worked accurately. Non-exempt employees will be paid overtime at one and a half times their regular rate for hours over 40 in a workweek, and as state law otherwise requires. Meal and rest breaks under state law still apply. If the work takes longer than approved, please tell your supervisor; all hours worked will be paid.
Manager Signature
Manager Name
Manager Title