Human resources
Promotion letter template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Promotion Letter
Company Name
Company Address
Date: Letter Date
To: Employee Name
Dear Employee Name:
Congratulations! We are pleased to promote you to New Job Title in Department, effective Effective Date.
Details of Your New Role
| Item | Details |
| --- | --- |
| New title | New Job Title |
| Reports to | New Manager Name and Title |
| Pay | $New Pay Amount per Pay Period |
| FLSA classification | Exempt or Non-Exempt |
| Work location | Work Location |
| Other changes | Other Changes, such as bonus eligibility or benefits |
Your main responsibilities will be: Main Responsibilities.
This promotion reflects Reason for Promotion. Your employment remains at-will, and all other terms of employment and company policies stay the same.
Please sign below to confirm you accept, and return a copy to HR Contact by Acceptance Deadline.
Congratulations again, and thank you for your work.
Sincerely,
Manager Signature
Manager Name
Manager Title
Accepted: Employee Signature Date: Employee Signing Date