Companies & business
Purchase order cancellation template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Purchase Order Cancellation
Buyer Company Name
Buyer Address
Date: Letter Date
Sent by: Delivery Method
To: Vendor Name
Vendor Address
Re: Cancellation of purchase order no. PO Number, dated PO Date
Dear Vendor Contact Name:
We are cancelling All of the Order or Only the Items Below under purchase order no. PO Number:
| Item | Description | Quantity Cancelled |
| --- | --- | --- |
| First Item Number | First Item Description | First Quantity Cancelled |
| Second Item Number | Second Item Description | Second Quantity Cancelled |
Reason
Reason, such as late delivery past the agreed date, change in requirements, or goods that did not conform
This cancellation is made under Basis, such as Section number of our terms, the vendor's failure to deliver by the agreed date, or agreement of the parties.
Next Steps
• Please stop all work and shipments for the cancelled items at once.
• Please refund any prepayment of $Prepaid Amount or None by Refund Deadline.
• If this cancellation is for our convenience, please send us, by Cost Statement Deadline, a statement of any costs already incurred that our terms require us to pay.
Please confirm receipt of this cancellation in writing.
Sincerely,
Signature
Name
Title