Cars & vehicles
Rental car damage report template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Rental Vehicle Condition and Damage Report
| Item | Details |
| --- | --- |
| Rental company | Rental Company Name and Branch |
| Rental agreement number | Rental Agreement Number |
| Renter | Renter Name |
| Vehicle year, make and model | Vehicle Year, Make and Model |
| Plate and VIN | Plate and VIN |
| Check type | Pick-Up or Return |
| Date and time | Check Date and Time |
| Odometer | Odometer Reading miles |
| Fuel or charge level | Fuel Level |
Condition
Mark each area: OK, S = scratch, D = dent, C = crack or chip, M = missing.
| Area | Condition | Notes |
| --- | --- | --- |
| Front bumper and grille | Front Condition | Front Notes |
| Hood and roof | Hood Condition | Hood Notes |
| Windshield and windows | Glass Condition | Glass Notes |
| Driver side | Driver Side Condition | Driver Side Notes |
| Passenger side | Passenger Side Condition | Passenger Side Notes |
| Rear bumper and trunk | Rear Condition | Rear Notes |
| Wheels and tires | Tires Condition | Tires Notes |
| Interior and seats | Interior Condition | Interior Notes |
| Accessories (spare, jack, cables) | Accessories Condition | Accessories Notes |
Photos and video taken: Photos Taken, with Time Stamps
New Damage at Return
Description of New Damage, or None
How it happened, if known: How Damage Happened
Police report, if any: Police Report Number or None
Charges for damage are governed by the rental agreement and any damage waiver bought, and are limited by state law in some states. The renter may ask for a copy of the repair estimate and photos.
| Renter | Rental Company Agent |
| --- | --- |
| Signature: Renter Signature | Signature: Agent Signature |
| Name: Renter Printed Name | Name: Agent Printed Name |