Construction & contracting
Retention release request template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Request for Release of Retainage
Contractor Name
Contractor Address
License no.: Contractor License Number
Date: Letter Date
To: Owner or General Contractor Name
Owner Address
Re: Project Name and Address, contract dated Contract Date
Dear Owner Contact Name:
We request release of the retainage held under the contract above.
| Item | Details |
| --- | --- |
| Contract sum, including approved change orders | $Adjusted Contract Sum |
| Total retainage held | $Retainage Held |
| Substantial completion date | Substantial Completion Date |
| Final completion and acceptance date | Final Acceptance Date |
| Amount requested now | $Amount Requested |
Conditions Met
• All punch list items were completed on Punch List Completion Date.
• Final inspection or certificate of occupancy: Inspection or Certificate Details.
• Closeout documents delivered: Closeout Documents, such as warranties, manuals and as-built drawings.
• Enclosed are conditional final lien waivers from us and from our subcontractors and suppliers: Lien Waivers Enclosed. Unconditional waivers will follow when payment clears.
Many states require retainage to be paid within a set time after final completion or acceptance, and some allow interest on late payment. We ask that you release the retainage by Requested Payment Date, under Contract Section or State Prompt Payment Law.
Please send payment to Payment Instructions, or contact Contact Name and Phone if anything else is needed.
Sincerely,
Contractor Signature
Contractor Name and Title