Companies & business
Request for quotation template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Request for Quote
Buyer Company Name
Buyer Address
RFQ no.: RFQ Number
Date issued: Issue Date
Quotes due: Due Date and Time, with Time Zone
To: Vendor Name
Vendor Address
Dear Vendor Contact Name:
Buyer Company Name invites you to submit a price quote for the following:
| Item | Description and Specifications | Quantity | Unit |
| --- | --- | --- | --- |
| 1 | First Item Description and Specifications | First Item Quantity | First Item Unit |
| 2 | Second Item Description and Specifications | Second Item Quantity | Second Item Unit |
Requirements
• Delivery to: Delivery Address, by Required Delivery Date
• Shipping terms: Shipping Terms
• Payment terms expected: Payment Terms
• Warranty required: Warranty Requirements
• Required documents: Required Documents, such as Form W-9, certificate of insurance or product data sheets
Your Quote Should Include
• Unit and total prices in US dollars, showing any taxes, shipping and fees separately
• Lead time and the period the prices are valid
• Any exceptions to these requirements
How to Submit
Send your quote to Submission Email or Address by the due date. Questions must be sent in writing to Contact Name and Email by Question Deadline.
Evaluation
Quotes will be evaluated on Evaluation Criteria, such as price, delivery time, quality and service. This request is not an order or a promise to buy. Buyer Company Name may accept all, part or none of any quote. A binding order arises only from a purchase order we issue.
Sincerely,
Sender Signature
Sender Name
Sender Title