Real estate
Unit handover record template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Move-In / Move-Out Inspection Checklist
Rental address: Rental Address, Unit, City, State and ZIP
Tenant names: Tenant Names
Landlord or agent: Landlord or Agent Name
Inspection type: Move-In or Move-Out
Inspection date: Inspection Date
Condition codes: N = new, G = good, F = fair, P = poor, D = damaged.
| Room and Item | Condition | Notes and Photo Reference |
| --- | --- | --- |
| Entry: door, locks, floor | Entry Condition | Entry Notes |
| Living room: walls, floor, windows, blinds | Living Room Condition | Living Room Notes |
| Kitchen: counters, cabinets, sink | Kitchen Condition | Kitchen Notes |
| Kitchen: stove, oven, fridge, dishwasher | Appliances Condition | Appliances Notes |
| Bathroom: toilet, tub or shower, sink, fan | Bathroom Condition | Bathroom Notes |
| Bedroom 1: walls, floor, closet, windows | Bedroom 1 Condition | Bedroom 1 Notes |
| Bedroom 2: walls, floor, closet, windows | Bedroom 2 Condition | Bedroom 2 Notes |
| Heating and air conditioning | HVAC Condition | HVAC Notes |
| Smoke and carbon monoxide alarms tested | Alarms Condition | Alarms Notes |
| Laundry, patio, garage, yard | Other Areas Condition | Other Areas Notes |
Keys and Meters
Keys, fobs and remotes handed over: Keys and Fobs
Meter readings, if any: Meter Readings
Move-Out Only
Forwarding address for the security deposit: Forwarding Address
Damage beyond normal wear and tear noted: Damage Noted or None
The landlord will return the deposit, with an itemized statement of any deductions, within the time state law requires.
Signing confirms that this record is accurate as of the inspection date. Either party may add written comments within Comment Days days.
| Tenant | Landlord or Agent |
| --- | --- |
| Signature: Tenant Signature | Signature: Landlord Signature |
| Date: Tenant Signing Date | Date: Landlord Signing Date |