Human resources
Leave approval template
Reviewed against the Labour Law — Regulator: Ministry of Human Resources and Social Development — Last reviewed: 6 November 2026
This template follows the law of Saudi Arabia, not the law of the United States or any other country. Naming the regulator identifies the law that applies; it does not mean the regulator approved this template. This is a general template and does not replace advice on your own case.
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Preview — Formal and concise
Leave Approval
Date: Date
Reference No.: Reference Number
To: Employee Name
Employee ID: Employee ID Number
Position: Job Title
Department: Department Name
Subject: Approval of Leave Type Leave
Further to your leave request dated Request Date, we are pleased to inform you that management has approved your Leave Type leave for a total of Number of Days calendar days, starting on Leave Start Date and ending on Leave End Date, on the understanding that you will resume work on Return Date. Before your departure, you are requested to hand over your current tasks, files and any company property in your possession to Handover Employee Name, Handover Employee Job Title, and to submit a signed handover note to your direct manager no later than Handover Deadline Date. Your leave will be processed in accordance with the company's leave policy and the Saudi Labour Law, and any extension must be requested in writing and approved in advance.
We wish you a pleasant leave.
Approval
Name: Approving Manager Name
Title: Approving Manager Title
Signature: ____________________
Date: Approval Date
Stamp: Company Stamp
Employee acknowledgment: I confirm that I have received this approval and agree to its terms.
Employee Name: Employee Name
Signature: ____________________
Date: Acknowledgment Date