Air-conditioning maintenance contract template (US)

HVAC Maintenance Agreement

This Agreement is made on Effective Date between Customer Name, at Customer Address ("Customer"), and Contractor Name, at Contractor Address ("Contractor"), HVAC license no. Contractor License Number, state of License State.

1. Covered Equipment

| Equipment | Make and Model | Serial Number | Location |

| --- | --- | --- | --- |

| First Unit, such as Air Conditioner | First Make and Model | First Serial Number | First Location |

| Second Unit, such as Furnace or Heat Pump | Second Make and Model | Second Serial Number | Second Location |

Service address: Service Address

2. Preventive Maintenance

Contractor will make Number of Visits scheduled maintenance visits each year, normally in Visit Seasons, such as Spring for Cooling and Fall for Heating. Each visit includes, as applies to the equipment:

• inspect and clean coils, drains and condensate lines;

• replace standard filters supplied by Who Supplies Filters;

• check refrigerant pressures, electrical connections, capacitors and contactors;

• check burners, heat exchanger, flue and safety controls, and test for carbon monoxide;

• lubricate moving parts and check belts;

• test thermostat operation;

• give a written report with recommendations.

3. Repairs

Repairs found needed are not included unless stated. Contractor will give a written estimate and get Customer's approval before doing repairs over $Approval Threshold. Plan members receive Member Benefits, such as a ___% Discount on Parts and Labor, and No Trip Charge. Emergency service is available Emergency Service Terms.

4. Refrigerants

Refrigerant work will be done by technicians certified under Section 608 of the federal Clean Air Act, and refrigerant will be recovered and handled as EPA rules require. Refrigerant added is charged at $Refrigerant Price per pound.

5. Fee and Term

Fee: $Agreement Fee per Billing Period. The term is Term, starting Start Date. Automatic Renewal Terms, if Any, Including Any Notice State Law Requires before Renewal. Customer may cancel at any time on written notice and receive a pro-rated refund for visits not yet made.

6. Exclusions

This Agreement does not cover ductwork replacement, equipment replacement, damage from power surges, flooding, misuse or lack of access, or code upgrades required by authorities.

7. Customer Duties

Customer will give access to the equipment and keep the area around it clear. Customer should replace filters between visits as recommended.

8. Warranty and Liability

Contractor warrants its labor for Labor Warranty Days days. Contractor will carry commercial general liability insurance of at least $Liability Coverage per occurrence. Contractor is not liable for indirect damages or for failure of equipment that it reported needed repair and Customer declined.

General Terms

Governing law. This Agreement is governed by the laws of the State of Governing State, without regard to its conflict of laws rules. Any lawsuit will be brought in the state or federal courts located in Venue County and State.

Entire agreement. This Agreement is the parties' complete agreement on its subject and replaces all earlier discussions. It may be changed only in a writing signed by both parties.

Severability. If a court finds any part of this Agreement unenforceable, that part will be enforced to the extent the law allows, and the rest stays in effect.

Assignment. Neither party may assign this Agreement without the other's written consent, except to a successor to its whole business.

Notices. Notices must be in writing and sent to the addresses above by personal delivery, certified mail or a nationally recognized courier.

Counterparts and e-signatures. This Agreement may be signed in counterparts and by electronic signature, which has the same effect as an original.

| Customer | Contractor |

| --- | --- |

| Signature: Customer Signature | Signature: Contractor Signature |

| Name: Customer Printed Name | Name: Contractor Printed Name |

| Date: Customer Signing Date | Date: Contractor Signing Date |