Human resources
Contract non-renewal notice template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Notice of Non-Renewal of Employment Agreement
Company Name
Company Address
Date: Notice Date
Delivered by: Delivery Method
Employee Name
Employee Address
Dear Employee Name:
Your Employment Agreement or Fixed-Term Contract, dated Agreement Date, is set to end on Contract End Date. This letter is written notice that Company Name has decided not to renew the agreement when it ends, as allowed by Section Section Number of the agreement, which requires Required Notice Period of notice.
Your Last Day
Your last day of employment will be Last Day of Employment. Until then, the agreement stays in full effect, and you will continue to receive your regular pay and benefits.
Final Pay and Benefits
• Final pay: your final wages, including Accrued Paid Time Off Owed under Company Policy or State Law, will be paid within the time state law requires.
• Health coverage: you will receive information about continuing group health coverage under COBRA or the state continuation law that applies.
• Retirement plan: information about your account will be sent by the plan administrator.
• Other amounts due under the agreement: Other Amounts Due, or None.
Return of Property and Continuing Duties
Please return all Company property, including Property to Return, by your last day. Your continuing duties under the agreement, such as Surviving Obligations, such as Confidentiality, continue after it ends as far as the law allows.
Handover
Please work with Handover Contact to hand over your duties before your last day.
This decision is not a reflection of Optional Statement, such as Your Conduct. We thank you for your work at Company Name.
Sincerely,
Authorized Signature
Authorized Name
Authorized Title
Received by employee: Employee Signature, Date: Receipt Date