Real estate
Key handover record template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Key and Property Handover Record
Property address: Property Address, Unit
Date and time of handover: Handover Date and Time
Type of handover: Move-In or Move-Out
Handed over by: Name of Person Handing Over, Role, such as Landlord, Property Manager or Tenant
Received by: Name of Person Receiving, Role
Keys and Access Items
| Item | Quantity | Notes |
| --- | --- | --- |
| Front door keys | Front Door Key Count | Front Door Key Notes |
| Mailbox keys | Mailbox Key Count | Mailbox Key Notes |
| Garage remotes or fobs | Garage Remote Count | Garage Remote Notes |
| Building access cards | Access Card Count | Access Card Notes |
| Other: Other Item | Other Item Count | Other Item Notes |
Meter Readings
Electric: Electric Reading
Gas: Gas Reading
Water: Water Reading
Condition
A Move-In or Move-Out condition checklist Was or Was Not completed and signed today. Photos taken: Yes or No, and Where Kept. Other notes: Condition Notes.
Forwarding Address (Move-Out)
Tenant's forwarding address for the security deposit and any statement: Forwarding Address
The parties confirm that the items above were handed over today. This record does not by itself settle any amount owed under the lease or the security deposit.
| Handed Over By | Received By |
| --- | --- |
| Signature: Handed Over By Signature | Signature: Received By Signature |
| Name: Handed Over By Printed Name | Name: Received By Printed Name |
| Date: Handed Over By Signing Date | Date: Received By Signing Date |