Human resources
Lateness warning template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Written Warning for Tardiness
Company Name
Date: Warning Date
To: Employee Name, Job Title
From: Manager Name, Manager Title
This memo is a written warning about late arrivals to work.
Attendance Record
Your scheduled start time is Scheduled Start Time. Our records show that you arrived late on these dates:
| Date | Scheduled Start | Arrival Time |
| --- | --- | --- |
| First Late Date | First Scheduled Start | First Arrival Time |
| Second Late Date | Second Scheduled Start | Second Arrival Time |
| Third Late Date | Third Scheduled Start | Third Arrival Time |
This does not meet our attendance policy, which says: Attendance Policy Summary. We spoke about this on Date of Earlier Discussion.
Expectations
From now on, please arrive and be ready to work by your scheduled start time. If you will be late, notify Contact Person before your shift starts by Notice Method.
If your lateness is related to a medical condition, a disability, a family member's health, or another reason that may be protected by law, such as leave under the Family and Medical Leave Act or state paid sick leave, please tell Human Resources at HR Contact. We will review it and discuss options with you. Absences protected by law will not count against you.
Consequences
Further late arrivals may lead to more discipline, up to and including termination of employment.
Pay
If you are a non-exempt employee, you are paid for all time actually worked.
Employee signature (acknowledges receipt only): Employee Signature
Date: Employee Signing Date
Manager signature: Manager Signature
Date: Manager Signing Date