Human resources
Warning letter template
Reviewed against the Labour Law — Regulator: Ministry of Human Resources and Social Development — Last reviewed: 6 November 2026
This template follows the law of Saudi Arabia, not the law of the United States or any other country. Naming the regulator identifies the law that applies; it does not mean the regulator approved this template. This is a general template and does not replace advice on your own case.
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Warning Letter
Date: Date
Reference No.: Reference Number
To: Employee Name
ID Number: ID Number
Position: Job Title
Department: Department Name
Subject: Written Warning for Violation Title
Dear Employee Name,
It has been established that on Date of Violation you committed the following violation: Description of Violation, which contravenes Company Policy or Regulation Name and the work rules applicable under the Saudi Labour Law. You were previously notified of similar conduct on Date of Previous Notice by way of Verbal Warning / Written Notice / Reference Number of Previous Notice. You are therefore required to correct this matter by Correction Deadline through Required Correction, and to comply fully with company policy from now on. Please be advised that any repetition of this violation will lead to further disciplinary action in accordance with the company's disciplinary regulations and the Saudi Labour Law, which may include Next Disciplinary Measure. This letter will be placed in your personnel file.
Yours sincerely,
Name: Issuer Name
Title: Issuer Title
Signature: ____________________
Date: Date
Company Stamp: ____________________
Employee Acknowledgement of Receipt
I, Employee Name, acknowledge that I have received this warning letter.
Signature: ____________________
Date: Date of Receipt