Human resources
Candidate rejection template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Candidate Rejection Letter
Company Name
Company Address
Date: Letter Date
Dear Candidate Name:
Thank you for your interest in the Job Title position at Company Name, and for the time you spent Applying or Interviewing with us.
After careful review, we have decided to move forward with another candidate whose experience more closely matches the current needs of this role.
This decision was not easy, and we appreciated learning about your background. Optional Personal Note, such as a Strength Noticed in the Interview
With your permission, we will keep your application on file for Retention Period and may contact you about future openings. You are also welcome to apply for other openings that match your skills at Careers Page.
If a background check or consumer report played any part in this decision, you will receive a separate notice with your rights under the Fair Credit Reporting Act.
We wish you every success in your job search.
Sincerely,
Sender Name
Sender Title
Company Name