Human resources
Termination of employment template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Termination of Employment Letter
Company Name
Company Address
Date: Letter Date
Delivered by: Delivery Method, such as in person or email
To: Employee Name
Job Title, Department
Dear Employee Name:
This letter confirms that your employment with Company Name ends effective Termination Date.
Reason: Reason, if Stated, such as Position Elimination or Performance Issues Discussed on Given Dates. Your employment with the Company was at-will.
Final Pay
Your final paycheck, covering all wages earned through Termination Date and accrued, unused paid time off where company policy or state law requires, will be paid on Final Pay Date by Payment Method, within the time state law requires.
Benefits
• Health coverage ends on Coverage End Date. You will receive a separate notice explaining any right to continue coverage under COBRA or state law.
• Retirement plan: Retirement Plan Information.
• Other benefits: Other Benefit Information or None.
Company Property
Please return the following by Property Return Date: Company Property to Return. Arrangements for collecting your personal belongings: Belongings Arrangements.
Other Information
• Severance: Severance Offer and Release Terms, or None
• Unemployment insurance: You may be eligible for unemployment benefits. You may apply through the state workforce agency. State-Required Separation Notice or Pamphlet, if any
• Continuing obligations: Your obligations under any confidentiality or other agreement you signed continue after employment ends, as stated in those agreements and as the law allows.
• Your Form W-2 will be sent to Forwarding Address on File.
If you have questions, please contact HR Contact Name, Email and Phone.
Sincerely,
Manager Signature
Manager Name
Manager Title