Human resources
Warning letter template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Written Warning
Company Name
Company Address
Date: Letter Date
To: Employee Name, Job Title, Department
From: Manager Name, Manager Title
Warning level: First Written Warning or Final Written Warning
Issue
On Date or Dates of the Issue, the following occurred: Specific Description of the Conduct or Performance Issue.
This does not meet the following policy or expectation: Policy or Expectation, with Handbook Section.
Previous Discussions
Earlier Verbal or Written Warnings, with Dates, or None
Improvement Required
From now on, you are expected to: Specific Expected Conduct or Results, by Deadline or Review Date.
To help you, the Company will: Support Offered, such as training or weekly check-ins.
Consequences
If the issue continues or other issues arise, further discipline may follow, up to and including termination of employment. Employment with the Company remains at-will, and this warning does not create a contract or require any particular steps before other action is taken.
Employee's Comments
You may add your comments below or attach a written response, which will be kept with this warning.
Employee Comments
Acknowledgment
Signing confirms only that you received this warning, not that you agree with it.
| Employee | Manager |
| --- | --- |
| Signature: Employee Signature | Signature: Manager Signature |
| Date: Employee Signing Date | Date: Manager Signing Date |