Human resources
Notice of change in working hours template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Notice of Change in Work Schedule
Company Name
Company Address
Date: Letter Date
To: Employee Name or All Staff in a Department
Dear Employee Name or Team:
We are writing to let you know that work hours will change, effective Effective Date.
| Item | Current | New |
| --- | --- | --- |
| Workdays | Current Workdays | New Workdays |
| Start and end times | Current Hours | New Hours |
| Meal break | Current Meal Break | New Meal Break |
| Weekly hours | Current Weekly Hours | New Weekly Hours |
Reason
Reason for the Change
Pay
Effect on Pay, such as no change to hourly rate or salary
Non-exempt employees will continue to be paid for all hours worked, including overtime as federal and state law require. Some cities and states have predictive scheduling laws that require advance notice of schedule changes and, in some cases, extra pay; this notice is given Notice Days days in advance, as required where you work.
If the new schedule creates a hardship, or you need an accommodation for disability, religion, pregnancy or another protected reason, please contact HR Contact by Response Deadline.
Thank you for your flexibility.
Sincerely,
Manager Signature
Manager Name
Manager Title