Human resources
Resignation acceptance template (US)
A general template under US law. Laws differ from state to state, so check it against your state's law or with a lawyer licensed there. We are not a law firm and do not give legal advice.
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Preview — US standard
Resignation Acceptance Letter
Company Name
Company Address
Date: Letter Date
To: Employee Name
Job Title, Department
Dear Employee Name:
We have received your resignation letter dated Resignation Letter Date, and we accept your resignation. Your last day of employment will be Last Working Day.
Before You Leave
• Please hand over your work to Handover Contact by Handover Deadline, including: Handover Items
• Please return all company property by your last day, including: Company Property to Return
Final Pay and Benefits
• Your final paycheck, including wages through your last day and accrued, unused paid time off where company policy or state law requires, will be paid on Final Pay Date, within the time state law requires.
• Your health coverage ends on Coverage End Date. You will receive information about continuing coverage under COBRA or the state continuation law, if eligible.
• Information about your 401(k) or other retirement plan will be sent by the plan administrator.
• Your Form W-2 will be mailed to Forwarding Address on File. Please let us know if your address changes.
An exit interview is scheduled for Exit Interview Date and Time or To Be Scheduled.
Thank you for your contributions to Company Name. We wish you every success.
Sincerely,
Manager Signature
Manager Name
Manager Title